Administrative Assistant

South Bend, IN posted on December 4

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Company Overview:

AM General LLC, headquartered in South Bend, Ind., with major facilities in nearby Mishawaka, Ind., Auburn Hills, Mich., Franklin, Ohio, and offices in Arlington, Va., designs, engineers, manufactures, supplies and supports specialized vehicles for military and commercial customers worldwide.

Through its Military business, the company is recognized as a world leader in the design, engineering, manufacturing and support of Light Tactical Vehicles, having produced and sustained more than 300,000 vehicles in over 60 countries.

AM General’s growing Commercial business includes three wholly owned subsidiaries: diesel engine manufacturer General Engine Products, automatic transmission manufacturer General Transmission Products, and Mobility Ventures, designer and manufacturer of the acclaimed MV-1, the only American made vehicle specifically engineered from the ground up in support of wheelchair users and people with disabilities. 

AM General has more than six decades of experience meeting the changing needs of the defense and automotive industries, supported by its employees in Indiana, Michigan, and Ohio, and a strong supplier base that stretches across 43 states.

 

Responsibilities:

  1. Prepare and draft documents including correspondence, reports, spreadsheets, presentations at lawyer and paralegal direction
  2. Answer and direct phone calls
  3. Act as the point of contact for internal and external clients
  4. Provide general support to office visitors
  5. Organize and schedule appointments
  6. Maintain the Law Department filing system, including both electronic and paper form
  7. Follow office policies and procedures
  8. Order and maintain office supplies
  9. Order and maintain kitchen supplies
  10. Book travel arrangements and submit and reconcile expense reports

Knowledge, Skills and Experience:

  1. A high school diploma/GED is required. Associate degree preferred
  2. 5 years of administrative experience is required.
  3. Must have high level of professionalism.
  4. Advanced computer skills and working knowledge of Office 365.
  5. Must have excellent organizational skills, the ability to prioritize multiple tasks, and have good problem-solving skills.
  6. Must be able to maintain confidential information.
  7. Customer service experience is a must, as well as good verbal and written communication

Physical Effort:

The position is generally a sitting / desk job requiring minimal physical effort for the essential functions of the job.  Occasional need to stand for periods of time to photocopy and scan documents.  Occasional need to move boxed files.

Working Conditions:

Professional office environment.  This position requires one to work both alone and as part of a team in an inside work area while maintaining a regular work schedule. 


Wage

DOE

Experience

Any

Type

Full-time